Preparing for transportation

Proper preparation of biospecimens for transport is crucial to maintain sample integrity and ensure the success of collaborative research efforts. Follow this guide to prepare your samples for safe and compliant transport within the ADBEx network:

1. Sample Identification:
2. • Label each sample clearly with a unique identifier
   • Use waterproof, cryogenic-compatible labels
   • Include essential information: sample type, date of collection, and any relevant codes
3. Primary Containment:
4. • Choose appropriate containers based on sample type (e.g., cryovials for frozen samples, sterile tubes for fresh tissue)
   • Ensure containers are sealed tightly to prevent leakage
   • Fill containers to the appropriate level, leaving space for expansion in frozen samples
5. Secondary Containment:
6. • Place primary containers in a sealed, leak-proof secondary container
   • Use absorbent material between primary and secondary containers
   • Ensure secondary container can withstand the rigors of transport
7. Temperature Control:
8. • Determine the appropriate temperature for your sample type
   • Use suitable cooling methods (e.g., dry ice for frozen samples, gel packs for refrigerated samples)
   • Ensure sufficient cooling material for the entire duration of transport
9. Outer Packaging:
10. • Use sturdy outer packaging that can withstand handling and stacking
    • Include sufficient cushioning material to absorb shocks
    • Ensure outer package is sealed securely
11. Labeling and Documentation:
12. • Affix all required labels to the outer package (e.g., biohazard symbols if applicable)
    • Attach a detailed inventory list of contents
    • Include any necessary customs declarations or permits
13. Temperature Monitoring:
14. • Consider including temperature monitoring devices for sensitive samples
    • Ensure monitors are activated and placed appropriately within the package
15. Regulatory Compliance:
16. • Familiarize yourself with relevant regulations (e.g., IATA for air transport)
    • Ensure all necessary paperwork is completed and included
17. Recipient Information:
18. • Clearly label the package with recipient's full address and contact information
    • Include your contact details as the sender
19. Special Considerations:
20. • For infectious substances, follow specific packaging requirements (e.g., UN3373 for Category B)
    • For genetically modified organisms, ensure compliance with biosafety regulations
21. Pre-shipment Notification:
22. • Inform the recipient of the shipment details in advance
    • Provide tracking information if available
23. Emergency Response:
24. • Include clear instructions for handling emergencies (e.g., spills)
    • Provide a 24/7 contact number for urgent issues
25. Quality Control:
26. • Double-check all aspects of packaging before sealing
    • Have a colleague review the package as a final quality check
27. Transportation Method:
28. • Choose a reliable courier experienced in handling biological materials
    • Consider the most direct route to minimize transit time
29. Documentation Retention:
30. • Keep copies of all shipping documents for your records
    • Document the condition of samples at the time of shipment

Remember, proper sample preparation is crucial for maintaining the integrity of your biospecimens and ensuring the success of collaborative research efforts. By following these guidelines, you help maintain the high standards of the ADBEx network and contribute to the advancement of biomedical research across Africa.

Always consult the specific requirements of your institution and the ADBEx platform for any additional guidelines or regulations that may apply to your particular samples or research area. When in doubt, reach out to the ADBEx support team for guidance on best practices for sample preparation and transport.